AKEBONO REPORT 2012

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AKEBONO REPORT 2012 Akebono Brake Industry Co. Ltd. 51and external consultation services to deal with the questionsand complaints of associates. The services handle inquiriesfrom all those working for the Group including contract workers.The external consultation services have been outsourcedto a specialized organization outside the Group.These consultations are conducted anonymously withdetails of any inquiries and reports as well as personal informationkept confidential and users protected from any prejudicialtreatment. In fiscal 2011 the external consultationorganization handled a total of 21 cases. The ComplianceCommittee is mainly responsible for investigating these queriesand implementing remedial measures.Every year the Compliance Committee conducts hearingsfor associates. In fiscal 2011 the Compliance Committeesent a questionnaire to 381 associates including thosefrom Group companies. Taking the results of the questionnaireinto consideration members of Committee held hearingswith a total of 71 associates and some problemsrelated to harassment were found. In response training sessionswere held to improve awareness of compliance amongassociates and to raise an alert regarding these problems.Moreover the Committee discovered that an in-house ruleforbidding associates from taking laptop computers out of theoffices was not being complied with in some sections. Wewarned each section that this rule must be strictly obeyed.In addition Akebono accelerated countermeasures toprevent cartels in fiscal 2011 reflecting the increasing numberof cases involving price cartels formed among automotiveparts manufacturers in recent years. As a part of theabovementioned countermeasures Akebono held trainingsessions and educational activities in Japan and overseas.Information Security ActivitiesTo adequately protect information assets and take appropriateinformation security countermeasures Akebono establishedthe Information Security Policy Information SecurityRules and Information Security Committee and clarified processesfor handling information. According to degree of riskand importance we protect customer data as well as internalsystem data from a variety of threats including negligence accidents disasters and criminal activities. Akebonoalso ensures information security by raising awarenessthrough education and training based on security rules. Suchawareness is cultivated not only among the Board ofDirectors but also among staff members across the Group both in Japan and overseas. We regard information securityas a matter of utmost importance and constantly improveour management system to ensure it is capable of adaptingto a changing environment.In addition we recognize that the possibility of informationleakage is growing due to accelerating globalization thepenetration of IT system usage and the increase of employmentmobility in recent years. In response we have strengthenedour information security management system anddeveloped educational activities in Japan and overseas.Risk ManagementAkebono has established the Risk Management Committee an entity that promotes the construction of a risk managementsystem chaired by the Representative Director & CEOand participated by “Risk Owners ” the persons in charge ofrisk management.As for our Groupwide efforts in fiscal 2011 we identified12 priority categories namely HR quality technology marketchanges overseas businesses procurement crisis management compliance information control the environment intellectual property and post manager integration (PMI). Foreach category plans were formulated with team leadersassigned and schedules outlined to attain them and actionswere taken to mitigate risk or potential damage thereof. Theresults of these activities are presented in an evaluationmap for serious risks compiled at the end of each fiscal yearto be used as reference in the following fiscal year.In fiscal 2012 we included three new risk categories namely European debt crisis the sharp appreciation of yenand electric power shortage placing them at the same rankingas 11 priority categories (the 12 aforementioned categoriesminus PMI). We are now developing further Groupwideefforts to mitigate risks in those 14 categories.Compliance StructureAkebono’s definition of compliance is not limited to simplyobserving the letter of the law and regulations it alsoincludes the need for its staff to exercise good judgment inacting as responsible members of society by adhering tosocial customs and corporate ethics in both their work andprivate lives.In this spirit Akebono has established the ComplianceCommittee chaired by the Director and Senior ManagingExecutive Officer. In addition to maintaining a framework forcompliance the Compliance Committee distributes aCompliance Manual to officers and associates and implementsa range of educational programs to raise awarenessof compliance.To prevent problems before they occur through earlydetection and early resolution Akebono established internalAudit ReportAuditGuidanceReportRisk Management StructureBoard of Directors Board ofAuditorsRisk Management CommitteeDetermination and guidance for serious Groupwide risksEvaluation of implementation status and effectivenessRisk Evaluation CommitteeSelection of serious risks and guidanceDepartment Group company/Person in charge (general manager) promotion staffPromotion of Risk CSA (Control Self Assessment) response to known risk at divisionsPlanning and execution of response tocompliance issuesRisk OwnersConstruction of response structurePlanning and execution of response measuresAuditDepartmentSpecial Feature Social Repor t Environmental Repor t Economic Report Reference MaterialsRisk Management Compliance Structure and Information Security ActivitiesManagement Systems

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